MedicsElite - Detailed Feature & Function List
MedicsElite has been designed for the ultimate in medical office productivity. This page details the most important features and functions available when using MedicsElite - The Ultimate in Practice Management Software.
Table of Contents
- MedicsElite - Detailed Feature & Function List
- MedicsElite - Optional Modules
- MedicsElite - Technical Highlights
Patient Information Management Financial Ledger Reporting Word Processing Customization, Personalization, Security Appointment Scheduler Module Patient and Insurance Billing EDI - Electronic Billing & Reconciliation Medical Practice Management Reports Module Medics On-call™ for PalmPilot™ Mobile AccessPatient Information Management
- Comprehensive patient information including demographics, insurance, appointments, contacts, referrals, notes, case management details, and more
- Fast patient registration with alert messages including duplication warnings
- Case specific records: insurance plans, hospital stays, A/R classes
- Patient and guarantor account retrieval by numerous search criteria including patient and/or guarantor name, date of birth, social security number, phone number, insurance policy number, account number, transaction number, medical record number, and user-definable fields
- Procedure and diagnosis code tracking with auto recall for immunizations, mammography, annual check up, etc.
- Patient and insurance company balances displayed in every patient-related view
- Budget billing plan specific to the individual patient
- Custom fields available for user-defined information
- Automatic computation of all managed care data
- Easy viewing of managed care issues such as capitation, referral tracking, copayments, number of allowable visits, utilization and outcomes
- User-defined reports generated by procedure, A/R class, location, referring doctor, date range, service or posting date, insurance, department, provider, credit type
- Patient referral tracking warns when patients approach referral service limits
- Analysis of capitated fees compared to non-capitated fees
- Next post-operative date for reimbursement
Financial Ledger
- Comprehensive transaction information with easy mouse click drill-down capabilities
- Accounts receivable and collection activity: complete computation, tracking, and reporting
- Insurance and HCFA forms: automatic generation and recreation
- Recording of check numbers with the associated procedures for easy posting reconciliation
- Dynamic formats and flexible customization features
- Full audit trail
- Open item posting: automatic disallowance, withhold calculation, automatic write-off
- Verifies accuracy of insurance payments based upon the insurance fee schedule
- Multiple statement formats
Reporting
- Robust set of system reports:
- Transaction listing
- Aged trial balance (user-defined patient/insurance aging categories by date range for itemized charges)
- Recall report (selected by patient name, account number, birth date, provider, recall reason, last service date, or procedure selection)
- Demographics reports
- New patient listing
- Reports may be sorted/filtered by any combination of A/R class, department, insurance, place-of-service, provider, referring doctor, plus date range (daily, weekly, monthly, quarterly, annually, and for any date or date range)
- Screen-preview and printing of all reports, statements, receipts, immunization record, insurance forms, encounter forms, and letters
- Laser Forms Software (optional module) for patient statements and receipts, encounter forms, HCFA 1500 forms
Word Processing
- Built-in word processing, seamlessly integrated with other system modules
- Mail-merge for automation of single letters or letters to groups of patients, providers, insurance companies, attorneys, etc.
- Letter creation based on: date of service range, diagnoses, procedures, birthday letters, operative reports, dunning and pre-collection letters, request for insurance information, patient labels, referring physician labels
- Free-form letters and documents supported, both stand-alone or generated by merging information from the system database
- Mail-merge label printing
- Integrated spell-checker
Customization, Personalization, Security
- Choice of ledger column headings and their sequence
- On-screen patient summary
- Insurance plan billing order
- Procedure and diagnosis code linking
- Linked procedure code posting
- Customized billing cycles
- Aging categories
- Dunning messages
- Administrator-defined access permissions and customizations
- Multiple security levels: read-only, add, modify, delete; access assigned per user, per group, per module
Optional Modules
The following modules are available as options. All modules are fully integrated with the core MedicsElite system.
Appointment Scheduler Module
- Numerous views and reports available including schedule printouts by provider/room, daily/weekly schedule report, monthly density report, and reports for no-shows, cancellations, and reschedules
- Search by day, time, place, provider and appointment type
- Simultaneous display of multiple dates/providers/rooms
- Effortless modifications to existing appointments in one or two mouse clicks
- Extensive customization: customized screen settings, user-defined appointment types, appointment durations, overbooking features, time slot intervals by provider/room, etc.
- Separate office and surgical schedules
- Automatic recall reminders for recurring procedures
- Wave scheduling
- Charge slip and label printing for chart preparation
Patient and Insurance Billing
- Detailed insurance plan information screen
- On-screen insurance claim status (insurance claims pre-submission report, insurance unpaid claims report, automatic claims re-submission and claims tracking)
- Procedure-diagnosis code linkage: helps ensure claim acceptance by automatically verifying that an accurate and appropriate diagnosis code is attached
- Automatic cascading: sequential billing of an unlimited number of carriers per patient
- Automatic claims resubmission (user definable by insurance carrier)
- Unlimited insurance-specific fee schedules
- Multiple insurance holders per patient
- Multiple insurance coverage and effective dates
EDI - Electronic Billing & Reconciliation
- Fast and flexible electronic claims submission and Electronic Data Interchange (EDI) can handle the most sophisticated billing requirements
- Quick reimbursement on electronically submitted claims
- Eliminate the need for paper forms, HCFA and other forms
- Dramatically reduced insurance company rejections due to error-free electronically submitted claims
- Electronic reconciliation for automatic posting of payments, eliminating the need for manual keyboard entry
Medical Practice Management Reports Module
- User-defined reports include:
- Capitation reports
- Managed care reports
- Practice analysis report
- Procedure analysis report
- Referral analysis report
- Insurance aging report
- Diagnosis analysis report
- Transaction summary report
- Deleted transaction report
- Unapplied credit report
- Reports may be sorted/filtered by any combination of A/R class, department, insurance, place-of-service, provider, referring doctor, plus date range (daily, weekly, monthly, quarterly, annually, and for any date or date range)
- All reports are fully customizable
- Customized report parameters can be saved for easy reuse
- On-screen preview available for all reports
- Reports are produced without interrupting other system operations
Medics On-call™ for PalmPilot™ Mobile Access
- Extends MedicsElite beyond the office to wherever the physician or provider may be
- Allows the user to review and input information using a Palm™ handheld device
- Mobile review and entry of patient demographics, schedules, appointments, procedure/diagnosis code look-ups, ledger data, and much more
- Easy PalmPilot synchronization and customization from the desktop
MedicsElite - Technical Highlights
- Microsoft Windows® client-server architecture — industry-standard and easy-to-use
- Realtime post relational SQL database — fast, powerful, flexible
- Developed with object-oriented C++ code — consistent Graphical User Interface (GUI), fast, reliable
- ODBC and HL7 compliant — open, extendable
- Windows Server System
- All mouse functions have keyboard equivalents
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