Inpatient/residential treatment centers face a complex mix of clinical, administrative, and financial demands. Our platform and services are built to meet those challenges head-on with smart automation, real-time visibility, and AI-enhanced workflows that reduce friction and improve results.
Whether you’re managing a detox unit, mental health facility, or step-down program, our platform brings everything together in one place so your team can focus on patient/client care, not chasing paperwork.
Running a successful mental health inpatient facility requires more than just expertise in patient care. It demands efficient workflows, seamless documentation, automated bed management, and reliable billing. ADS provides an all-in-one software suite designed to help mental health providers streamline operations, reduce administrative burdens, and focus on delivering exceptional care. Explore our tailored solutions below. ADSRCM does the same if comprehensive outsourced services and staffing are preferred.
Mental Health Electronic Medical Records (EMR)
A robust mental health EMR is essential for streamlined patient care and compliance. Our system is tailored specifically for behavioral and mental health professionals, providing tools designed to simplify charting, improve accuracy, and facilitate interdisciplinary collaboration.
Behavioral Health Practice Management Software (PM)
A well-organized practice leads to better patient care and a healthier bottom line. Our practice management software for mental health providers helps streamline your administrative workflow, enabling you to focus on what matters most—your patients.
ADS brings real, usable AI into your workflows—helping providers deliver better care with less overhead.
Predictive Insights: Spot relapse or crisis risk early with AI-powered analytics.
Smarter Documentation: Auto-generate therapy notes and treatment plans to save time.
Optimized Billing: Machine learning helps catch missed revenue and improve coding accuracy.
We understand your team's daily pressures: regulatory compliance, staffing gaps, paper-heavy processes, and tight margins. That’s why our suite of solutions is designed to reduce manual work, automate wherever possible, and provide instant clarity—from bed status to billing outcomes.
This is not generic hospital software. It’s a smarter, purpose-built system that adapts to inpatient behavioral health, addiction treatment, and general acute care needs.
Streamline Bed Management
MedicsCloud gives you real-time visibility into bed availability, with census dashboards that track patient location, gender, level of care, and program enrollment. You can automate admissions and discharges, manage occupancy more efficiently, and improve resource utilization with discharge-based auto-billing.
Enhance Clinical Workflows
With MedicsScribeAI, providers can document using voice navigation, eliminating clicks and reducing charting time. The platform includes templates built specifically for inpatient, mental health, and addiction treatment workflows. It also supports treatment planning, progress notes, medication administration, and e-prescribing. It seamlessly supports all levels of care, including inpatient (IP), intensive outpatient (IOP), partial hospitalization (PHP), and outpatient (OP) programs.
Automate Patient Engagement
Patients can access the MedicsPortal at any time to schedule appointments, complete forms, and make payments. During check-in, MedicsKiosk allows them to use their own device or a provided tablet to sign consent forms, scan IDs, and complete intake without paperwork. After discharge, Medics Telemedicine enables remote follow-ups, and automated reminders through Medics Interactive Texting help reduce no-shows and boost attendance.
Maximize Financial Outcomes
MedicsCloud helps hospitals achieve a 99%+ first-pass claims acceptance rate for UB and HCFA claims. Denials are flagged proactively and can be managed in real time with on-the-fly tools. The system includes real-time claim tracking, secondary and tertiary billing support, and automation for EOBs and patient statements. Estimators help your team set accurate expectations and capture payments efficiently.
Improve Visibility and Reporting
With real-time dashboards and key performance indicators, you can track financial and operational health with confidence. Reports can be exported to Excel or integrated with your general ledger, and the platform supports grant tracking, month-end close, and state or regulatory reporting with simplified workflows.
"Advanced Data Systems has been a trusted partner in supporting our behavioral health operations with comprehensive systems tailored to meet our unique needs. Their state-of-the-art Practice Management and Clinical solutions are customized to integrate seamlessly with our requirements, helping us manage complex workflows while ensuring consistent, compassionate care. At Harbor Hall, our approach to treatment emphasizes community, freedom, honesty, and holistic well-being, and Advanced Data Systems fully supports these values. Their collaboration has helped us deliver personalized care, empower individuals at all stages of recovery, and promote lasting, meaningful, substance-free lives."
Peter Bucci | Harbor Hall
“Our 24-hour operation relies on Advanced Data Systems (ADS) with their expertise and support, and their comprehensive MedicsCloud Suite is tailored to meet the unique needs of any full-service detox setting such as ours that provides multiple programs in all levels of care. We’re driving maximized productivity and revenue with ADS. In fact, because of our success with ADS in behavioral health, we’re excited to expand this collaboration to our primary care clinic as well.”
Kevin Hammel | Valley Vista
“The MedicsCloud Suite’s state-of-the-art financial, operational, analytics, workflow, and clinical platforms are customized to integrate seamlessly with our state’s requirements. Our approach to recovery emphasizes community, freedom, honesty, and holistic well-being, and Advanced Data Systems (ADS) fully supports these values. Their collaboration has helped us deliver personalized care, empowering individuals at all stages of recovery to have lasting, meaningful, substance-free lives. We’re also excited about ADS’ ongoing advancements in AI-powered tools such as MedicsScribeAI, which reflects their forward-thinking approach to improving clinical efficiency and patient-provider communication.”
Heather Humm | 1016 Recovery Network
Discover why EHR software is essential for behavioral health practices. From streamlining patient data management to enhancing interdisciplinary collaboration and ensuring regulatory compliance, learn how EHR systems optimize workflow efficiency and drive success in modern healthcare.
The latest Behavioral Health and Substance Use Disorders newsletter highlights key updates, including a JAMA study linking extra steps to reduced depression risk, CMS's 2025 reimbursement increases, and extended telehealth prescribing for controlled substances. It also emphasizes the importance of integrating social determinants of health into EHRs for improved care.
If you're using a paper-based system or generic electronic health record software, it’s time to learn about the benefits of behavioral health EHR software.