Outpatient behavioral health providers are expected to do more with less—more patients/clients, more documentation, more regulations—with less time, fewer resources, and shrinking margins. Whether you’re running a psychiatry office, a group therapy practice, or a multi-site outpatient program, the MedicsCloud Suite equips your team with everything you need to simplify operations, protect your revenue, and deliver meaningful care.
This is not just EHR software—it’s a fully integrated platform that connects clinical workflows, patient engagement, and financial operations with AI-powered intelligence and real-world usability. ADSRCM will do the same if comprehensive outsourced services and staffing are preferred.
ADS and ADSRCM combined has supported behavioral health providers for over 45 years. With our suite of products and billing services, we bring that experience to a modern, AI-powered platform that reduces complexity, strengthens financial outcomes, and helps you keep your focus on patients/clients—not paperwork.
Mental Health Electronic Medical Records (EMR)
A robust mental health EMR is essential for streamlined patient care and compliance. Our system is tailored specifically for behavioral and mental health professionals, providing tools designed to simplify charting, improve accuracy, and facilitate interdisciplinary collaboration.
Behavioral Health Practice Management Software (PM)
A well-organized setting leads to better care and a healthier bottom line. Our practice management software for mental health providers helps streamline your administrative workflow, enabling you to focus on what matters most—your patients and clients.
ADS brings real, usable AI into your workflows—helping providers deliver better care with less overhead.
Predictive Insights: Spot relapse or crisis risk early with AI-powered analytics.
Smarter Documentation: Auto-generate therapy notes and treatment plans to save time.
Optimized Billing: Machine learning helps catch missed revenue and improve coding accuracy.
Provide better care with tools that match how you work.
The MedicsCloud EHR includes structured templates for therapy, psychiatry, group sessions, and progress notes, along with support for mental status exams, treatment plans, outcome measures, and self-assessments. Built-in voice navigation (Medics FlowText™) lets you chart without typing, even during telehealth. You can e-prescribe controlled substances, interface with labs, and document across all levels of care—individual, group, IOP, PHP, or MAT.
Keep patients connected—and your front office streamlined.
The MedicsPortal gives patients 24/7 access to scheduling, digital forms, balance payments, and secure messaging. With MedicsKiosk, they can check in on their phones or tablets, sign consents, scan insurance cards, and complete intake—cutting wait times and reducing front-desk workload. Automated text reminders and digital alerts help decrease no-shows and support continuity of care.
Deliver care virtually or in person—with full billing support.
Medics Telemedicine is integrated and HIPAA-compliant, supporting remote sessions with timestamped documentation. If applicable to you, Remote Patient Monitoring (RPM) is also available to track vitals like SpO₂, EKG, glucose, and blood pressure in real time—generating new revenue while improving patient insight.
Protect every dollar your practice earns.
Our medical billing solution isn’t just service — it’s also your billing safety net. The system automatically verifies eligibility, flags out-of-network patients, and calculates patient responsibility up front. Denials are detected and managed in real time. You can capture payments before or during the visit, submit clean claims automatically, and generate patient statements with integrated texting and follow-up.
Simplify your revenue cycle—and scale with confidence.
Our built-in RCM tools are used by high-volume outpatient groups to maintain near-100% first-pass claim acceptance across commercial and Medicaid/Medicare payers. You can track A/R, manage grant funding, support multiple tax IDs, and close your books with confidence. ADS can also provide full-service RCM if you want to offload billing entirely to our expert team.
See what’s working—and where you’re losing time or money.
With real-time dashboards, KPIs, and custom reports, MedicsCloud gives you full visibility into clinical productivity, revenue performance, and operational bottlenecks. You can export data to your general ledger or BI tools, or just use our built-in analytics to guide better decisions.
"Advanced Data Systems has been a trusted partner in supporting our behavioral health operations with comprehensive systems tailored to meet our unique needs. Their state-of-the-art Practice Management and Clinical solutions are customized to integrate seamlessly with our requirements, helping us manage complex workflows while ensuring consistent, compassionate care. At Harbor Hall, our approach to treatment emphasizes community, freedom, honesty, and holistic well-being, and Advanced Data Systems fully supports these values. Their collaboration has helped us deliver personalized care, empower individuals at all stages of recovery, and promote lasting, meaningful, substance-free lives."
Peter Bucci | Harbor Hall
“Our 24-hour operation relies on Advanced Data Systems (ADS) with their expertise and support, and their comprehensive MedicsCloud Suite is tailored to meet the unique needs of any full-service detox setting such as ours that provides multiple programs in all levels of care. We’re driving maximized productivity and revenue with ADS. In fact, because of our success with ADS in behavioral health, we’re excited to expand this collaboration to our primary care clinic as well.”
Kevin Hammel | Valley Vista
“The MedicsCloud Suite’s state-of-the-art financial, operational, analytics, workflow, and clinical platforms are customized to integrate seamlessly with our state’s requirements. Our approach to recovery emphasizes community, freedom, honesty, and holistic well-being, and Advanced Data Systems (ADS) fully supports these values. Their collaboration has helped us deliver personalized care, empowering individuals at all stages of recovery to have lasting, meaningful, substance-free lives. We’re also excited about ADS’ ongoing advancements in AI-powered tools such as MedicsScribeAI, which reflects their forward-thinking approach to improving clinical efficiency and patient-provider communication.”
Heather Humm | 1016 Recovery Network
Discover why EHR software is essential for behavioral health practices. From streamlining patient data management to enhancing interdisciplinary collaboration and ensuring regulatory compliance, learn how EHR systems optimize workflow efficiency and drive success in modern healthcare.
The latest Behavioral Health and Substance Use Disorders newsletter highlights key updates, including a JAMA study linking extra steps to reduced depression risk, CMS's 2025 reimbursement increases, and extended telehealth prescribing for controlled substances. It also emphasizes the importance of integrating social determinants of health into EHRs for improved care.
If you're using a paper-based system or generic electronic health record software, it’s time to learn about the benefits of behavioral health EHR software.