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By: Marc Klar

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December 23rd, 2016

How Certified EHR Software Can Help With MACRA Reporting Requirements

Electronic Health Records | Value-Based Care

Making value-based (VB) healthcare work doesn’t have to be challenging if the practice, group, or network has two things: (1) the proper automation tools, and (2) the resources on which to rely in transforming them from fee-for-service into VB.

First, a little VB background.

The Medicare Access and CHIP Reauthorization Act of 2015 (MACRA) is a law designed to encourage more medical providers, otherwise known as “Eligible Clinicians” or “ECs” in MACRA-speak, to embrace VB medicine.

For 2017, CMS has designated MDs, DOs, DDSs, DMDs, NPs, PAs, CNAs, and CRNAs as ECs. If you’re one of these, and you’re not exempt, you can and should move into the VB medicine world of quality vs. quantity.

Exempted ECs in 2017 are those in their first year of Medicare Part B participation, those who bill less than $30,000 in allowed Medicare Part B charges or who provide care to fewer than 100 Medicare Part B patients per year, or those who are in entities sufficiently participating in an advanced APM.


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Because MACRA is a law, it has the ability to invoke penalties against non-exempt ECs for not complying. It also provides for incentives for complying based on the quality of the EC’s reporting and the option under which the EC has chosen to report. More on all of that follows below.

There is more flexibility in MACRA’s new final rule in that ECs can select from a few options to report performance metrics; this differs dramatically from MACRA’s initial premise of being an “all-or-nothing” approach to reporting.

Understanding the Two MACRA Value-Based Roads to Reporting

MACRA and its Quality Payment Program (QPP) provides non-exempt ECs with either a:

  • positive payment adjustment (an incentive with no penalty)
  • neutral result (no incentive, but also no penalty)
  • negative payment adjustment (the worst, with no incentive and a penalty)

Participating ECs will have two reporting routes that can be taken under MACRA’s QPP:

  1. Merit-Based Incentive Payment System (MIPS) or
  2. Alternative Payment Models (APMs, or advanced APMs)

MIPS

An EC’s MIPS reporting is based on four reporting categories, three of which already exist but have now been retooled as noted, and one of which is brand new:

  • Quality Reporting (QR)...formerly PQRS
  • Resource Use (RU)...formerly the Value Modifier Program
  • Advancing Care Information (ACI)...replaces MU
  • Clinical Practice Improvement Activities (CPIA)...a new category under MIPS

EC’s who are not part of an Accountable Care Organization (ACO) or a Medicare Shared Savings Plan (MSSP), etc. will report under MIPS.

APMs

As you’ve probably guessed, ECs who are part of an ACO, MSSP, etc. will report under an APM, or an advanced APM.

It’s expected that most ECs today will report under MIPS since getting into ACOs, MSSPs, etc. may be difficult now. So while the likelihood is toward MIPS, APMs are certainly not ruled out.

Penalties, Incentives, & Timelines...

...and How the Correct Certified EHR Software Can Help Avoid One While Capitalizing on the Other

The penalty / incentive concept is easy:

  • The first reporting year under MIPS or an APM is 2017
  • EC’s will select one of three options if they’re reporting under MIPS:
    • from a very simplified approach calling for one or minimum measures on any one reporting criteria (QR, RU, ACI, or CPIA) to
    • reporting on more than one for 90 days in 2017 to
    • the maximum reporting on 90 consecutive days in 2017, up to the entire 2017 calendar year

The first option is designed to have ECs avoid their penalties; the next two options do that as well, but are designed to also provide for incentives based on the EC’s reporting.

  • Reporting in 2017 will be calculated against the EC’s 2019 Medicare reimbursements. 2018’s will be against 2020’s reimbursements, etc.
  • Penalties and incentives will rise annually over ensuing years to a maximum of up to 9% each and remain at that level until reporting is done during the next reporting year for Medicare reimbursements two years hence
  • First year (2019) penalties will be up to a maximum of 4%; incentives could exceed 4% based on the quality of the EC’s reporting
  • ECs under an APM would obtain a 5% lump sum incentive on their reporting

Certified EHR software that’s able to data mine correctly, and that has a dashboard allowing the ECs to visualize their progress, is the key tool needed for MIPS or APM reporting.

What will also help is working with an EHR software vendor who has collaborations or affiliations with Practice Transformation Networks (PTNs) and with certified registries.

PTNs are not required, but are very strongly recommended, especially since they often provide their services at no cost, or at a very minimal cost as most are subsidized through CMS.

Registries, on the other hand, are required for EC reporting (not an option). Most registries can be worked with also at very nominal costs.

Maximizing Practice Potential in the MACRA Framework

Using the correct EHR software will empower practices, groups, and networked enterprises to not only master their MACRA reporting under whatever option they choose, but to also improve efficiencies, eliminate paperwork and redundancies, support patient engagement, and ideally help ECs to see more patients and generate more revenue.

Are you using certified EHR software to increase your practice's efficiencies? What's your favorite feature? Comment below to let us know, and make sure to get educated on everything MACRA by downloading our complimentary ebook, "MACRA: How to Prepare for Tomorrow's Healthcare Industry."

What-Is-MACRA 

About Marc Klar

Marc was introduced to medical software sales after several years working in operations, management, and sales in the NYC hotel industry. He quickly learned the medical industry/software and more than held his own in sales. He got into assisting with marketing, created new business development teams and marketing programs with two different vendors, one of which became the largest vendor of that system in the country for three consecutive years. He then moved to Advanced Data Systems; as VP of Marketing, Marc oversees the company’s entire marketing effort. Among other things, Marc enjoys reading, cooking, and performing comedy which sometimes isn’t funny for him or his audience. He has an appreciation and respect for good music and art (where an apple is an apple…not someone’s head). Marc became an accomplished drummer and teacher after studying with some of the top jazz drummers in NYC, all as a result of being told since early in life to “beat it.”